The “make a copy for each student” option in Google Classroom is magic. However, differentiation and group work can require different students and groups to turn in different products. Making a copy for each student in differentiated assignments can produce an assignment folder full of unused files. Even in a simple group assignment with one file submitted for each group, making a copy for each student produces many superfluous files.
Here is a strategy to manage this issue while providing real differentiation.
First, know that a student can attach any digital file to an assignment in Google Classroom. This means different students and groups can turn in different files. Additionally, students can do this without actually submitting the assignment and changing ownership to their teacher.
Now that we understand that, start by making one HyperDoc – a Google Doc, Google Slides presentation or Google Sheet with links. This HyperDoc will have links to different files students will work on.
The links in the HyperDoc cannot be the shareable link:
Note: Each Google Drive file linked in the Hyperdocs must be set to "Anyone with the link can view."
Instead, while editing each file that students could work on, change “edit” in the URL to copy. Additionally, delete additional characters so that “copy” is the last four characters in the URL. You do this by selecting “edit” with your mouse:
Change “edit” to copy.” If there are any extra characters after “edit,” simply delete them. The last four characters of the new URL must be “copy.”
Paste that URL in the HyperDoc. Do this for any file you want students to be able to access.
Then, set the HyperDoc to “Students can view file” when making the assignment in Google Classroom.
Now students will view the file and click on the link(s) for the file(s) they are directed to work on. This is what they will see:
Clicking the blue “Make a copy” button will prompt students to create a copy. They have to add the file to the assignment. Recall they can do this without submitting the assignment until they are ready. All files appear in the assignment folder in Google Classroom. There are no extra copies. The teacher can view and comment on student files. If a group is working in one file, the group leader should go through this process and then share their file with group members.
Do not use the “copy” URLs as links in an assignment or announcement in Google Classroom. Google Classroom will convert them to “students can view file” access. Students will not be prompted to make a copy.
Please comment or tweet me at @edtechtom if you have questions. Thank you for reading.